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Scheduling and Budgeting Your Film: A Panic-Free Guide, 2nd Edition

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Budgeting and scheduling are easy in principle but hard in practice. The successful producer has a solid plan for juggling dozens of activities and costs while retaining the flexibility to cope with those inevitable last-minute changes and stay on course. Preplanning the budget and schedule of any media project is absolutely essential, and the 2nd edition of Scheduling and Budgeting Your Film: A Panic-Free Guide shows you the intricacies of handling both budgeting and scheduling successfully. This new and updated edition explains the fundamentals of line producing in an easy-to-understand style, and includes tips and techniques that apply no matter what kind of scheduling or budgeting software you’re using. Author Paula Landry includes detailed examples of breakdown forms, organizing resources, distribution expenses, and hidden costs, and discusses how to set realistic priorities and find industry and state tax incentives. The new edition also includes discussions of transmedia and multi-purpose shooting, special considerations for VR, 4K and 3D shooting, new web platforms and mobile technology, crowd funding, film festivals, and much more.
  • Each chapter is filled with handy checklists, tips, practical advice, and anecdotes, showing how scheduling and budgeting are done in the real world;
  • Principles apply to any type of media project: film, video, music video, projects hosted online, and corporate and educational videos;
  • An accompanying eResources page offers downloadable forms and templates, and other essential resources.

By Paula Landry Routledge 328 pages Paperback: 9781138210615 pub: 2017-07-05

Table of Contents

Chapter One – Schedule & Budget Basics What is Production Management The Schedule and Budget Relationship Why Schedule and Budget are the Foundation Who Manages the Schedule & Budget A Little History Helpful Tools and Software A Manual & Computer Approach Trends to Consider Basic Steps Scheduling Budgeting The End Uses of Budget and Schedule End of Chapter One Review Chapter Two – Identifying Resources: the Breakdown Relationship of Script and Breakdown Script Format Screenplay Software & Online Collaboration Tools The Process of Breaking Down a Script Read Script Completely Your System: Software, Colors, Numbers Number Scenes Eighths of a Page Identify Resources Breakdown Forms Transfer Information to Breakdown Forms End of Chapter Two Review Chapter Three – Organizing Resources: The Schedule Creating A Schedule Workflow & Consistency Transfer & Verify Breakdown Information Into Schedule Grouping Like Things Sets Cast The Most Finite Resource Arrange Schedule For Maximum Efficiency One-Liner Schedule Day Out Of Days Factors Impacting The Schedule Length of Script and Genre Film Or Digital Format Shooting Ratio & Experience Unions & Guilds Locations Length Of Shooting Week / Day Sample Schedules End Of Chapter Three Review Chapter Four – Pricing Resources: the Budget Budget Components Construction Presentation Calculation Account Numbers Backing into a Number Price resources Factors Impacting the Budget Type of Project and End Uses Locations & Incentives Wages, Union & Guilds Project Length & Format Financing and Crowd Funding Building a Budget Setup Above the Line: Creative & Development Costs Below the Line: Production Below the Line: Post Below the Line: Other Expenses Sample Budgets Blank Budget Forms End of Chapter Four Review Chapter Five – Helpful Scheduling & Budgeting Tips Evolution of the Schedule & Budget The Team: A.D., Director, Producer, Location Manager Prices, Rates and Deal Making Changes During Shooting Publicity, Marketing & Film Festivals Safety, Legal & Insurance Distribution Expenses Hidden Expenses End of Chapter Five Review Chapter Six – Managing Resources Relationship between Script, Schedule & Budget Production Accountant, A.D. and Line Producer Optimize The Shoot No Unnecessary Movement Consider the Weather (between shooting, or down time) Days Off and Turnaround, Rest Time, Meal Times Using a Second Unit Other Factors, End of Chapter Six Review Chapter Seven – Special Considerations Narrative Feature Film Documentary Film Shorts, Web Video & Webisodes Television Educational & Corporate Film Working Without a Script End of Chapter Seven Review Chapter Eight – Additional Topics You Are Bound to Encounter Scheduling Questions about Eighths Script Inconsistency & New Versions Honing Your Scheduling Skills The Experience of your Team Budgeting Checking Your Numbers Obscure Budgetary Categories and Terminology Currency Conversion Honing Your Budgetary Skills In Conclusion End of Chapter Eight Review


Chapter 1

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"Pre-production is Landry’s middle name. Her work is so precise and detailed, the production team is always confident to stay within budget and on schedule when she is attached to the film." —Pamela Lubell, Producer "Paula Landry takes you behind the glamour and glitz of filmmaking to the nuts and bolts of actually getting a film made. This book is essential reading for anyone involved in movie production; a practical and pragmatic step-by-step guide to the why, how and when of turning a script into a finished film—a necessary addition to your tool kit." —Stephen Greenwald, Partner, Grey Eagle Films LLC "This book is for anyone who needs to understand the transition from an idea or script to a concrete plan of time and money to make a film. Engagingly written, Landry’s book demystifies this process, empowering filmmakers who are ready to get started with their projects today." —Jon Reiss, Filmmaker/Author/Media Strategist, Hybrid Cinema "Paula Landry’s book is an amazing resource for emerging filmmakers or anyone starting out in producing. The book is incredibly user friendly, clearly explained, and offers a step-by-step guide to the topic. When you’re ready to get serious, read this book." —Ken Aguado, Studio Executive, Producer, The Salton Sea (2002); Co-author of The Hollywood Pitching Bible

About the Author

Paula Landry is a producer, film business and media-marketing consultant, crafting business and marketing plans, videos and branded content for Fortune 500 companies, non-profit companies and colleges. Landry is president of IdeaBlizzard Productions, and is the co-author of This Business of Film: A Practical Guide to Achieving Success in the Film Industry. An active member of NYWIFT, IFP, and AFM, Landry speaks at seminars around the world about the businesses of film, music, and media.